2017 Exhibitor Application and Contract

Join the Texas Book Festival as we celebrate our 22nd Annual Festival to be held in and around the Capitol grounds in Austin, Texas, on November 4 and 5, 2017. The Texas Book Festival connects authors and readers through experiences that celebrate the culture of literacy, ideas, and imagination. The two-day Festival is a gift to the state of Texas, free and open to the public, bringing books to life through author readings, innovative panel discussions, demonstrations, and book signings. Advertised and promoted nationally, the Texas Book Festival attracts 50,000 attendees. The Festival offers exhibitors a great opportunity to showcase their products and/or services to this large audience of book lovers.

EXHIBITOR OPTIONS

Standard Exhibitor Booth Pricing

$775.00: Early Registration Discounted Fee, prior to May 31, 2017

$700.00: Early Registration Discounted Fee, each additional booth, prior to May 31, 2017

$875.00: Standard Registration Fee, June 1, 2017 through September 29, 2017

$800.00 Standard Registration Fee, each additional booth, June 1, 2017 through September 29, 2017

$1,000.00: Late Registration Fee, September 30, 2017 through November 1, 2017

$900.00: Late Registration Fee, each additional booth, September 30, 2017 through November 1, 2017

 

Standard Booth fee includes:

  • 10’x8’ covered booth space
  • One 8’ covered/skirted table with two chairs
  • One identification sign in booth
  • One parking pass
  • One exhibitor listing in Festival publication
  • One exhibitor listing on Festival website
  • Access to electricity

 

Non-profit Booth: $495.00: Registration Fee

Note there is no early registration discount for non-profit booths. If you are a non-profit, you must submit a copy of your 501(c)3 status certification with your application and payment. Limited availability.

 

Non-profit Booth fee includes:

  • 10’x8’ covered booth space
  • One 8’ covered/skirted table with two chairs
  • One identification sign in booth
  • One parking pass
  • One exhibitor listing in Festival publication
  • One exhibitor listing on Festival website
  • Access to electricity

 

Open Pavilion Exhibitor Table: $375.00: Registration Fee SOLD OUT. Contact Maris Finn (maris@texasbookfestival.org) if you would like to be put on the wait list.

Note there is no early registration discount for open pavilion exhibitor tables. Recommended for indie authors, indie presses, and non-profits with limited budgets. Limited availability. Exhibitor table will be grouped with other tables under an open-style pavilion tent with no sides.

Open Pavilion Table fee includes:

  • One 6’ covered/skirted table with two chairs
  • One identification sign in booth
  • One parking pass
  • One exhibitor listing in Festival publication
  • One exhibitor listing on Festival website
  • NO access to electricity with this option

 

Cancellation Fee: 50% through September 15, 2017. No cancellations or refunds after September 15, 2017. The Texas Book Festival will take place rain or shine. Refunds will not be issued due to inclement weather.

2017 TBF Exhibitor Application

  • Complete only if you are sharing a booth/table

  • If you prefer to mail a check, send it to:

    Texas Book Festival

    610 Brazos, Suite 200

    Austin, TX 78701

    Please make check payable to: Texas Book Festival
  • Note there is no early registration discount for non-profit booths. If you are a non-profit, you must submit a copy of your organization's 501(C)3 status certification with your application and payment. Limited availability.

    Note there is no early registration discount for open pavilion exhibitor tables. Recommended for indie authors, indie presses, and non-profits with limited budgets. Limited availability. Exhibitor table will be grouped with other tables under an open-style pavilion tent with no sides.
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TBF has selected Turn Key Event Rental to serve as an independent contractor to provide services and equipment to exhibitors. Complete information concerning equipment and services that the exhibitors may purchase or rent will be included in the exhibitor’s kit that each exhibitor will receive in late September. Turn Key Event Rental will maintain an exhibitor’s service center on site to facilitate service requests from exhibitors.

Care of Exhibit Space

TBF will arrange for cleaning of aisles and removal of trash daily. The exhibitor will keep its booth space in good, safe, and working order. Exhibitors shall not place anything in the aisles during exhibit open hours. The Exhibit area is a non-smoking area; smoking is NOT allowed in any exhibitor tents, or within 15’ of any TBF tents or structures.

Operating and Vacating Hours

The exhibitor will maintain and operate booths between 10 a.m. and 5 p.m. on Saturday, November 4, 2017 and 11 a.m. and 5 p.m. on Sunday, November 5, 2017. The exhibitor will remove all contents of booths no earlier than 5 p.m. and no later than 7 p.m. on Sunday, November 5, 2017, except for boxed materials to be shipped at the exhibitor’s cost arranged prior to the Festival. The exhibitor agrees that no Festival titles shall be sold. Other titles by Festival authors are permitted. Any exhibitor who has not occupied the booth or table space by 10:00 a.m. Saturday, November 4, forfeits the use of that space, with no refund available.

Subletting of Space

The exhibitor shall not assign or sublet any space allotted to it and shall not advertise or display goods other than those sold by such exhibitor in the regular course of its business. The space assigned to the exhibitor is for its own exclusive use and may be used only for the display and sale of its goods and services.

Cancellation and Refund Policy

All cancellations must be made in writing to TBF. 50% refunds will be honored on cancellations received by or before 5 p.m. on Friday, September 15, 2017. No refunds will be given after Friday, September 15, 2017.

Liability

The exhibitor assumes the risk of loss and all liability for any damages, liability, or expenses, arising from, out of or by reason of the exhibitor’s occupancy and use of the exhibition premises, or any part thereof. The exhibitor shall at all times protect, indemnify, save, and keep harmless TBF from any damage, liability or expense arising from or out of any loss or injury to any property or person, including the exhibitor, its agents, sponsors, employees, and business invitees, which arise from or out of or by reason of the exhibitor’s occupancy and use of the exhibition premises or any part thereof. The exhibitor is encouraged to insure itself against property loss or damage and against liability for personal injury at its own expense.

Security

TBF will furnish security on a 24-hour basis, but the furnishing of security shall not be deemed to imply any liability or acceptance of responsibility on the part of TBF, its volunteers, or representatives, or to modify in any way the assumption of risk and release provided for above. All property of the exhibitor will remain under the exhibitor’s custody and control at all times.

Sales Tax

If sales or orders are taken at your booth, a Texas Sales Tax Permit is required. The permit can be obtained free of charge by calling the Comptroller’s Office at 800-252-5555 or by contacting them in writing at 1711 San Jacinto Blvd., Suite 180, Austin, Texas 78701-1416, (512) 463-4865.